Applying to ITESM GDL Spring 2019 - Undergraduate - Exchange

Applying to ITESM GDL Spring 2019 - Undergraduate - Exchange.pdf
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Dear applicant student,
Greetings from Tecnológico de Monterrey, Campus Guadalajara!
We are pleased that you are interested in our programs!
We have prepared this booklet to let you know the application process and some
important information in preparation for your stay in our City and Campus.

It is very important that you read carefully all the information and follow the steps
described in the next pages; this way you can be confident that your application will
follow the right course and that you will receive a confirmation in a short period of time.

Should you have any questions, please do not hesitate to contact us.
We look forward to seeing you soon!

International Programs Office
Tecnológico de Monterrey
Campus Guadalajara

APPLYING TO TECNOLÓGICO DE MONTERREY, CAMPUS GUADALAJARA
Students applying through an existing exchange agreement between the student’s home university and
Tecnológico de Monterrey must be nominated by their International Programs Office or similar. In most
of the cases, the students are required to pay tuition to their home university.
Please read carefully and complete the following steps for an appropriate application:
1. Enter the “Students” section at the Study in Mexico website www.studyinmexico.com.mx
(bottom right-hand corner).
2. Sign up to create and activate your account.
 Please write down your name exactly as it is in your passport, this is the way it shall appear in all
your official documents;
3. Choose the program you would like to apply to.
 Exchange
 Independent
 Exchange Clerkship
 Independent Clerkship
4. Fill in the 4 sections of the “General information” menu.
 Application Data
o In the field “Academic Level” select “Undergraduate”;
o In the field “Campus” select “Campus Guadalajara”;
o In the field “Term(s)” select “Jan – May 2019”; if you are coming for more than one
academic period, please select all the terms that apply.
 Personal Information
 Permanent Address
 Emergency Contacts
5. Upload the documents required for the program you chose at the “Documents” menu.
 Passport
 Transcript, with a minimum Grade Point Average of 2.5 USA System, or 80 Mexican System or
equivalent. Cases of GPA between 2.0 – 2.5 or 70 – 79 will be considered at length (Only for
Independent Students).
 Résumé (only if you are going to participate in an Internship Program)
 Recommendation letter (only for Independent Students)
 Vaccination record (only for Clerkship)
6. Pay the application fee online.
 Only for independent students
7. After 3 days, log in again to check at the “Requirements” section (under the “Status” menu)
if your documents are “Complete”.
 If a document was rejected, upload the correct one and wait until all your documents have the
“Approved” status.
8. Send your application.
 Once you have completed the previous steps and your documents have been approved, the
“Send application” button will be unlocked; click on it.
9. Consult your Student Number and download your Acceptance Letter.
 You should have completed all previous steps.
 Nomination from your university trough the Study in Mexico website is required.
If your university has successfully nominated you and you have properly applied, our Central
Office will issue and send your acceptance letter to your home university. Any issues regarding
you the application process please contact studyinmexico@itesm.mx
APPLICATION DEADLINE SPRING SEMESTER (JANUARY – MAY 2019):
 October 5th 2018, for regular course selection, which will reserve a place for you in the courses
you choose.
 October 26th 2018, for late course selection, which will not reserve a place for you in the
courses you choose.

COURSE OFFERING AND REGISTRATION
Tecnológico de Monterrey, Campus Guadalajara offers you courses both in English and Spanish in the
following academic areas:
 Business Administration and Finance
 Humanities and Social Sciences
 Engineering and Architecture
 Information Technologies and Electronics (limited courses in English)
 Health Sciences (only basic and intermediate level, courses in Spanish)
However, being in a Spanish spoken country you can expect a wider offer of courses taught in this
language.
Please note that even though a course is taught in Spanish, it may have some learning material in
English, such as text book, articles, cases and even some tests.

We do not publish our course offering in any website,
not even at the Study in Mexico website.
The only way you can check the course offering for next session, access the description of those
courses, know the credits (in ITESM units) each course is worth, identify the language in which the
course will be taught, and select the ones you are willing to take, is through Campus Guadalajara´s
Course Registration System.
To have access to this system, you must first:
 Successfully complete the application process.
 Send to charlene@itesm.mx a copy of an official English test, with a score equivalent to a B2
level in the Common European Framework of Reference (CEFR). The recognized exams are
TOEFL IBT (80 points), TOEFL PBT / ITP (550 points), IELTS (6.5 points), FCE (A), CAE (C),
partner universities English tests (B2 CEFR).
 Successfully complete the 2 steps of the Spanish Evaluation (instructions lines below).
If you have complied with these requirements by October 05th 2018 (for regular course selection) or
October 26th 2018 (for late course selection), you will receive an e-mail with the instructions to access
the Course Registration System a couple of weeks later.
You and your home institution authorities need to be aware that this course selection will be final and
must be previously approved by your academic coordinator, since no changes will be possible once
it’s submitted (not even upon arrival at Campus Guadalajara).
IMPORTANT
If you do not provide the English proficiency proof on time, you will not have access to the English taught
course offering; furthermore, it will not be possible to give you access to it later.
Exceptions:
 If you are an English native speaker and hold a passport from an English speaking country.
 If you are enrolled in an institution and/or program whose mainly language of instruction is
English; however, you need to send us a letter from your school confirming this.
 If you are not going to register courses taught in English.
If you do not complete the 2 steps of the Spanish Evaluation, you will not have access to the Spanish
taught course offering, including the courses of Spanish as a Foreign. Furthermore, it will not be possible
to give you access to it later.
Exceptions:
 If you are a Spanish native speaker and hold a passport from a Spanish speaking country.
 If you are enrolled in an institution and/or program whose mainly language of instruction is
Spanish; however, you need to send us a letter from your school confirming this.
 If you are not going to register courses taught in Spanish, not even courses as a Foreign
Language; however, you need to inform us about this.

Spanish Evaluation
All students willing to register courses of Spanish as a Foreign Language and/or courses taught in
Spanish must complete the 2 steps of the Spanish evaluation (the Spanish online test, and the Skype
interview).
Remember that in order to take regular courses in Spanish you must obtain an “Advanced I” level at
least.
This evaluation has a cost of $10.00 USD and must be paid in Mexican pesos upon arrival at Campus
Guadalajara.
To complete the Spanish Evaluation you need to follow the next 2 steps:
1. Take the Spanish Online Test *
 When: By October 12th 2018 (both for regular and late course selection), preferably after
completing the Application Process; you can take this exam ONLY ONCE.
 How: Once you have completed the first 5 steps of the Application Process, you will receive
an e-mail with your username, password, and a link to access the test.
2. Spanish Interview *
 When: Once you have completed the Online Test; must be completed by October 12 2018
(both for regular and late course selection)
 How: You have to book an appointment with a Spanish professor. Please enter to the following
links, check their availability and select the date and hour that fits the most.
 Professor Rocío ROJAS
 Professor Lorena MALANCO
 Professor Ana MEZA VILLEGAS
 On the chosen date and hour, you have to call the Spanish professor via Skype and be
prepared to talk with the teacher for about 10 minutes.
th

* Failing to complete these two steps on time will prevent you from taking courses of Spanish
as a Foreign Language and/or taught in Spanish.
Internship and Social Community Work
The internship program gives you the chance to combine your language and academic skills with a
practical business experience. Nevertheless, due to Mexican immigration laws, international students
are not financially compensated for this internship.
The Campus Social Formation and Community Support Department also offers you the opportunity to
participate in our Volunteer Social Community Work Program, in which you can develop your personal
and professional competences at the same time as you serve and act as an agent of social
transformation.
Both programs are part of the academic load; therefore, you can credit 16 ITESM units (6 USA credits
/ 10 ECTS) for 280 hours of part time professional or social experience.
If you choose to participate in any of these programs you have to select the course “EP3001 Práctica
profesional B” at the Course Registration System. However, both programs are in Spanish, thus, an
advanced Spanish level is required.
Also, you are requested to submit your CV and a Motivation Letter via e-mail to dflores@itesm.mx by
October 26th 2018 at the latest. After reviewing these documents, Ms. Flores will contact you to set and
appointment for a Skype interview.

ACADEMIC CREDITS
The full load for a regular student at Tecnológico de Monterrey is 48 ITESM units, either at
undergraduate or graduate level.
At the undergraduate level most of the courses are 8 units. Some exceptions are, for instance, Basic,
Intermediate and Advanced Spanish, which are double-credited (16 units).
This means that generally: 8 ITESM units = 3 USA credits = 5 ECTS
However, you should always check this with your home university, since they are the ones who will
credit the courses you take with us.

CALENDAR
Spring Semester 2019 (January – May)
Application Deadline:
Spanish Evaluation Deadline:
English Proficiency Proof Deadline:
Course Selection (only through
Campus Guadalajara’s System:
Arrival Day (suggested):
Orientation Week (compulsory):
First day of classes:
1st partial exams (tentative):
2nd partial exams (tentative):
Spring Break:
Last day of classes:
Final exams:
Insurance Coverage Dates:

October 05, 2018 (for regular course selection)
October 26, 2018 (for late course selection)
October 12, 2018
October 12, 2018
October 24 – 31, 2018 (for regular course selection)
November 14 – 21, 2018 (for late course selection)
January 05, 2019
January 07 – 11, 2019
January 14, 2019
February 11 – 22, 2019
March 25 – April 05, 2019
April 15 – 19, 2019
May 08, 2019
May 09 – 21, 2019
January 05 – May 24, 2019

INSURANCE
It is MANDATORY for all international students to be covered by an International Insurance Plan
that complies at least with the following requisites:
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Insurance company’s name
Policy number
Complete name of the policy holder
Date of birth of the policy holder
Worldwide coverage
Coverage dates from January 05th 2019 to May 24th 2019
Policy must have been paid in full
International assistance service included
Hotel expenses for convalescence: $1,000 USD ($100 USD per day)
Displacement expenses for a companion: $3,000 USD
Lodging expenses for one companion of the insured: $1,000 USD (100 USD per day)
Indemnity for trip cancellation: $2,500 USD
Indemnity for trip interruption: $2,500 USD
Indemnity for lost luggage: $1,000 USD
Medical expenses (sick and accident): $180,000 USD
Emergency evacuation expenses (sick and accident): $180,000 USD
Indemnity for total and permanent disability caused by an accident: $60,000 USD
Indemnity for accidental death: $60,000 USD
Dismemberment: $60,000 USD
Repatriation of remains: $50,000 USD
Personal liability while traveling: $500,000 USD

For your convenience and safety, all international students will be covered by the Insurance Plan offered
by our institution, unless they properly comply with the procedure established to prove they have a valid
policy.
If you do not comply accurately with the procedure, we will consider this as a certification that you have
read, understood, and agreed with the policy of the International Insurance Plan offered by the insurance
company SURA to all temporary foreign students at Tecnológico de Monterrey.
Moreover, we will also understand that you are aware of the cost, coverage, benefits, limitations,
exclusions, cancellation policies and deductibles that pertain to this policy; and that you are willing to
acquire this Insurance Plan, accepting the policy and all the terms in its contract.
The SURA Insurance Plan Policy is published in the following link www.gda.itesm.mx/pi/general.pdf
International students covered by the Insurance Plan offered by our institution will be insured as a group
by the International Programs Office.
The approximate cost for one academic semester is $370.00 US dollars. Students covered by the
Insurance Plan offered by our institution will have to make this payment in Mexican pesos during the
first weeks of classes.
If you decide to obtain an International Insurance Plan on your own, you must provide an original letter,
issued by the insurance company or your home university, in headed paper, in English, clearly stating
the amount of coverage on each of the above-mentioned points to charlene@itesm.mx
A sample letter can be found in the following link www.gda.itesm.mx/pi/insurance.pdf
If the letter does not fulfils these requirements, or you do not provide a scanned copy of the
letter by November 02nd 2018 and the original one upon arrival, you will be automatically
charged and covered by the Insurance Plan offered by our institution, WITHOUT EXCEPTION
and regardless you can later prove that you already had a valid policy.
Please be advised that travel insurance is not regarded as sufficient health insurance.
Due to the fact that most of the foreign insurance companies are unknown to us and Mexican health
institutions, the help that Tecnológico de Monterrey could provide if you choose this option would be
limited.
Also for the same reason, you need to be aware that most of the Mexican health institutions will ask you
to pay in full for the medical attention you received, and then ask for the reimbursement to your
insurance company. Therefore, we strongly recommend you to have a worldwide valid credit card (Visa
or Master Card) with at least $1,000.00 USD available during the length of your stay in Mexico.

VISA
Please verify your visa requirements with the Mexican Consulate or Embassy in your country and on
the following link, since the National Immigration Institute (INM) could modify those requirements without
previous notice and because regulations might vary per country:
http://www.inm.gob.mx/index.php
You can search for the closest Consulate or the Embassy in the site of the Ministry of Foreign Affairs
(Secretaría de Relaciones Exteriores) at: http://www.sre.gob.mx/
If you’re coming for less than 180 days, it is possible that you do not require a Student visa (please
verify this with the Mexican Consulate or Embassy in your country). However, if once in Mexico you
decide to extend your stay to study another term with us, you’ll have to leave the country and come
back again.

If you’re coming for more than 180 days you absolutely need a STUDENT visa. Don’t forget to bring
the payment receipt if you were charged for the Visa.
The Mexican Consulates and Embassies around the world are the only immigration authorities that can
issue this kind of visas; you cannot obtain the student status once you’re in Mexico.
The Mexican government requires that all international students have a valid FMM (Forma Migratoria
Múltiple / Multiple Immigration Form), while studying in Mexico.
This is the document you will get in the airport at the immigration point regardless you already have a
visa or not. The law states that you must retain this document and present it at your departure from the
country.
After receiving this document, if you have a Student Visa or were admitted for less than 180 days, you
have 30 natural days to change it for a Temporary Resident Card at the National Immigration Institute.
We’ll give you some advice on this matter during the Orientation Week.
All students must provide the International Programs Office with a photocopy of a valid migratory
document (FMM/FM3/Tarjeta de Residente Temporal) in order to receive a transcript.

HOUSING OPTIONS
1. Home Stay. *
 You get to live in a Mexican home, getting a closer approach to the Mexican culture.
 Meals are included from Monday to Friday.
 To apply you first have to read the “Home Stay General Rules and Regulations”, then send the
document “Home Stay Application Form” to charlene@itesm.mx
 Spring Semester Fees, from January 5th to May 25th 2019: $30,800.00 pesos (per guest, shared
room), $34,580.00 pesos (single room).
 Application Deadline: November 16th, 2018
2. Residence Hall. *
 A building inside the Campus. Information and registration at www.gda.itesm.mx/residencias/
 To apply you have to follow the steps of the “Admission Process” listed under the “Inscripciones”
tab as soon as possible, since they are highly demanded.
 If you do not receive a room confirmation from the following e-mail address:
residencias.gdl@servicios.itesm.mx it means you are NOT yet assigned and you should contact
the residences administration directly.
3. Independent.
 You arrange your own lodging.
 We do not have a directory of accommodation providers; however, we strongly recommend you
NOT to live near downtown NOR the Chapultepec area, since the ride can last about 1 hour.
Consider classes may start as early as 7:00 am and finish as late as 10:00 pm.
 Some recommended areas are: Minerva, Providencia, Galerías, Zapopan, Andares, Jardín Real,
and Valle Real.
 Also, based on information provided by students from previous semesters, we advise you to be
very careful if you decide to negotiate with companies like Integrate and Conexión. Poor
maintenance, poor follow up to complaints, conflictive lessors, and even burglaries have been
reported every semester. NONE of these companies is related to our institution in any way,
NOR can we recommend them.
* IMPORTANT notice about the Home Stay and Residence Hall (limited places):
The fact that you send the respective Application Form does not guarantee that you will be assigned to
your choice, since the offer is very limited. Applications are assigned on a “first-come, first-served”
basis.

VIRTUAL TOUR AND HANDBOOK
Finally, we would like to invite you to take a Virtual Tour of Campus Guadalajara by clicking on the
following link: www.gda.itesm.mx/virtualtour/
We have also prepared a handbook where you can find very useful information about the city of
Guadalajara, our Campus, recommendations on what to bring, official issues, communications in
Mexico, and more. (You can find it attached to the informative mail)
We strongly recommend you to take a look at it prior your departure to Mexico!

FACEBOOK
Finally, we kindly ask you to befriend us in Facebook; please inform us your username
(facebook.com/username) so that we can add you to the group we will create for the Spring
2019 Semester; we´ll be sharing with you important information through this network.

INTERNATIONAL PROGRAMS OFFICE
For further information, please contact the Incoming Students Advisors:
 Charlene Poiré charlene@itesm.mx
Admission Process, Academic Administration, and Logistics
 Promotion, Communication, and Students Services (Health insurance,
VISA process, housing options)
 Alain Aguilar alain.aguilar@itesm.mx
International Students Coordinator